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Interview Email Templates
Interview Email Templates
Use these email templates to help you reach out to the right people
Last updated June 19, 2020
Send to someone at the company you want to apply to
Informational interviews are one of the best ways to approach a job search. It helps you learn more about a company outside of the pressure of an interview. However, it’s usually of more benefit to you than the other person. People are willing to do it, and you should ask. But, you need to ask in the right way. Here are 3 things to keep in mind when reaching out.

1. Keep it short (under 150 words)
2. Be upfront about your ask
2. Do your homework to make it relevant
Subject line: Applying for a role at [company name], would love to connect”

[Name],

I’m interested in learning more about [this role] at [company name]. I like that [company name] is doing [something you think is a good idea]. Because of your role, I thought you would be someone great to learn from about the company.  

I would be grateful to have 15 - 20 minutes of time to chat about your perspective on your industry, learn more about [company] and the work you do. Please let me know when is good for you, and I will work around your schedule.

Best,
[Your Name]
[Puck or Linkedin Profile URL]

P.S. In the past, I did [recent relevant job] where my [top verb from job description] helped deliver [results]. I think that work is relevant to [job you’re applying for]. [Here’s a short video that I made to tell you a bit more: URL]
Although people often give informational interviews to help someone out. They prefer to do that when the other person has invested the time to make sure that the conversation will be worthwhile. No one wants to spend their time saving someone an easy google search.

The hardest part to get right the research to learn about the company and finding the right person to ask. Although it can feel good to get someone senior to talk to you. They often will have more people asking, and less available time. So, I’d suggest looking for a manager in the team that is hiring. They are likely to want to talk to candidates about the open roles on their team, and they will be closest to the work to be done. If you are more experienced, that’s even better. It will feel like a conversation where something can be learned on both sides.
Send to a recruiter at the company you want to apply to
Informational interviews with recruiters are often a formal part of the hiring process. So you are asking for a first round interview with this email. So you should be more direct about your qualifications. If someone agrees to it, then take the time to prepare for the conversation as if it were a formal interview. In this template, you are summarizing your resume down to one line about your experience. So make sure to pick the most important thing. Beyond that, here are 3 tips to guide your outreach.

1. Keep it short (under 150 words)
2. Be upfront about your ask
3. Do your homework to make it relevant
Subject line: Applying for a role at [company name], would love to connect”

[Name],

I’m interested in learning more about [this role] at [company name]. I like that [company name] is doing [something you think is a good idea]. From your role, it looks like you would be a great person to speak with to learn more about the company and team.  

In the past, I did [recent relevant job] where my [top verb from job description] helped deliver [results]. I think that work is relevant to [job you’re applying for]. I would be grateful to get your perspective about the [role name] at [company name]. Please let me know if there’s a good time to chat, and let me know if there’s anything that I can do to help you.

Best,
[Your Name]
[Puck or Linkedin Profile]

[P.S. Here’s a short video that I made to tell you a bit more: link to Puck video]
Doing informational interviews are part of a recruiter’s job. Because it’s their job, they are likely to receive more inbound requests for time. If you have to choose, prioritize a recruiter with a common connection over someone who is directly tasked with filling an open role. If you’re reaching out to a recruiter who isn’t dedicated to the company or the role, then try to find someone who is the most relevant to the industry. If you end up talking to someone who isn’t able to be helpful, ask for them to point you to someone who can be more helpful.